This English text is provided for convenience. The Dutch version on ocularniva.click is legally authoritative. Verwerkersovereenkomst
Data processing agreement
In brief
- Applies when you as client decide why we process personal data and we execute on your instructions.
- We process data only as documented by you and as described in our privacy policy where relevant.
- Sub-processors include TransIP B.V. and FormSubmit; we notify you of changes.
- After the project we delete or return data unless law requires longer retention.
1. Parties and definitions
This data processing agreement (Agreement) forms part of the commercial relationship between:
- Controller (Client): the business customer that determines purposes and means of processing personal data it provides or causes to be recorded;
- Processor: Ocularniva B.V., Kinkerstraat 127, 1053 EJ Amsterdam, trade register 95735474, represented by Maarten de Vries (Ocularniva).
Personal data: information about identified or identifiable individuals that Ocularniva processes on Client’s instructions, such as voice recordings, podcast guest names, artist contact details or session photos.
Processing: any operation on personal data, including recording, storing, mixing, delivering and deleting within 9 months after the last relevant session unless terms and conditions or a quote state otherwise.
2. Subject matter and duration
Ocularniva processes personal data solely to deliver studio and post-production services Client ordered, such as Podcast recording, Duo and ensemble recording or Mixing (remote).
Duration runs from quote acceptance until deletion or return of data after completion, except records we must keep for tax law (up to 7 years for administration).
3. Nature and purpose
Typical processing includes:
- scheduling sessions and communicating with contacts Client provides;
- technical recording, editing, mixing or mastering (and video only if separately agreed);
- secure storage on systems at TransIP B.V. and in the studio until the archive period ends;
- delivery via agreed channels (download, physical media).
Ocularniva does not use recordings for its own marketing, analytics or AI model training.
4. Categories of data subjects and data
Client decides who is involved. Common categories:
| Data subjects | Data |
|---|---|
| Podcast guests, hosts | Voice, name, optional bio for cue sheets |
| Musicians and vocalists | Performances, artist name, contact for scheduling |
| Client contacts | Name, email, phone for billing and planning |
We do not process special-category data on Client’s request unless strictly necessary with a valid legal basis and Client’s instructions.
5. Processor obligations
- Process only on Client’s documented instructions, except where law requires otherwise.
- Ensure confidentiality for staff and engineers (see about us).
- Implement appropriate technical and organisational measures aligned with our security section.
- Notify Client without undue delay if we suspect a personal data breach, with information needed for regulatory notification.
- Assist with data subject requests where we hold the data; Client remains lead controller.
- Delete or return personal data after completion, subject to legal retention.
6. Controller obligations
Client ensures a valid legal basis (for example consent or legitimate interest with transparency to guests). Client informs data subjects through its own privacy notices where needed.
Client does not supply data we do not need. For anyone under 16, Client arranges parental consent.
Client respects copyright and portrait arrangements in our terms and conditions and quotes.
7. Sub-processors
Client authorises Ocularniva to use:
- TransIP B.V. — hosting ocularniva.click and related storage in the Netherlands;
- FormSubmit (United States) — forwarding contact forms when Client uses the website channel;
- accountant and bank — only for Client billing and payment data.
We contract with sub-processors under Article 28 GDPR. We inform Client before adding or replacing sub-processors so objection is possible.
8. Transfers outside the EEA
We primarily process in the Netherlands and the EU. FormSubmit may involve transfer to the US; we apply safeguards as described in our privacy policy. Client may use [email protected] or 020 737 2841 instead to avoid that route.
9. Audits and information
Client may request relevant compliance information with reasonable notice. On-site audits are limited to what is reasonable for the project size and without disrupting other studio clients; other clients’ confidential data stays protected.
10. Liability and termination
Liability between the parties follows our terms and conditions and applicable law. When services end, Ocularniva deletes personal data within a reasonable time unless Client asks in writing to extend archive within the 9-month maximum.
On request we supply a copy of available personal data in a common format before deletion.
11. Governing law
Dutch law applies. Disputes go to the competent court in Amsterdam, without prejudice to mandatory consumer rules when a natural person is a party.
Questions: [email protected]. Template effective 7 October 2026; updated 7 October 2026.